91¶ÌÊÓƵ

91¶ÌÊÓƵ disaster operations will be under the direction of the President of 91¶ÌÊÓƵ or designee.  Emergency and disaster response will be conducted according to established operating procedures and the National Incident Management System (NIMS) will be used to manage the event.  The NIMS provides a set of standardized organizational structures such as the Incident Command System (ICS) a system currently in use by the police and fire departments; NIMS standardized processes, procedures and systems are designed to improve interoperability among jurisdictions and disciplines in many areas and will provide a comprehensive approach to incident management.  All other departments, responding to assist with scene management, will operate under this system.

If the emergency or disaster exceeds 91¶ÌÊÓƵ resources pre-existing mutual aid agreements will be in effect and if needed, city, county and state resources will be petitioned.  When resources at the state level are exceeded the Governor will petition for the federal disaster declaration.

When 91¶ÌÊÓƵ declares a local emergency or upon the occurrence of a natural act or disaster, the Emergency Operations Plan and Emergency Operations Center shall be put into effect immediately if they have not already been activated.  Below are some suggested guidelines for EOC activation.

When to activate the EOC:

• Disaster or emergency involves multiple sites and/or areas of campus
• Disaster or emergency requires unique or multiple resources
• Disaster or emergency exceeds event capabilities
• Public Health related events
• Homeland Security events
• At the discretion of 91¶ÌÊÓƵ President

How to activate the EOC:

• 91¶ÌÊÓƵ Police Department will activate call down system
• Notification via the Emergency Alert System (EAS)
• Notification via the City Watch system
• Notification via 91¶ÌÊÓƵ computer, telephone communication systems

Upon activation of the EOC:

• EOC staff will be called in
• EOC will be set up for operations i.e., computers, phones, work stations, work packets, maps, status boards, check-in sheet etc.
• Announcements over campus through radio, broadcast, voice mail or means available to communicate with campus population
• Notification of activation to city, county and state by the Office of Emergency Management
• Media communications will be established and if necessary Weber County will be requested to activate the Joint Information Center (JIC)
• Begin compilation of the windshield damage assessment and Initial Disaster Report (see Forms section)
• Apprise EOC staff of the event

Field Command reports (communicates) to EOC as soon as activation is in place:

• Location of field responders, condition of responders, condition of vehicle and condition of their immediate area will be needed
• Severe damage that is in view will need to be logged and reported by field responders and/or building safety coordinators

Upon declaration of "local emergency" all essential records in regard to 91¶ÌÊÓƵ shall be preserved and all records in regard to the emergency response, including orders, proclamations, procurements and contacts shall be appropriately documented and maintained pursuant to the EOP.  The EOC coordination group, finance section shall maintain all records and record them immediately as they occur during the period of emergency declaration. 

The 91¶ÌÊÓƵ EOC is comprised of two groups, the policy group and the coordination group.    Pursuant to the requirements of the EOP all emergency personnel in the policy group (see below) shall report to the EOC unless otherwise advised.  Coordination group members will be activated as necessary. 

EOC Policy Group
University President
University Counsel
Provost
V.P. Administrative Services
V.P. Student Access & Success
V.P. University Communications/Relations
Chief Information Officer
Clerk/Recorder (appointed as necessary)

Policy issues that the President and/or the policy group may address during activation may include; crisis communication issues, declaration, restrictions, contingency funding, donations/volunteer management, restoration, resource allocation and response and recovery priorities etc. 

The coordination group will consider implications of the disaster and communicate with the policy group especially in relation to coordination for response and recovery efforts, legal issues and campus operations.

EOC Coordination Group
Director of Administrative Support Services
Assistant to V.P. Facilities Management
Emergency Manager
Police Chief
Law Enforcement Officer
Fire Marshal
Environmental Health & Safety Director
Risk Manager
Damage Assessment Officer (appointed by FM)
Facilities Operations Officer (appointed by FM)
Assistant V.P. Financial Services / Finance Officer
Accounting Officer
Director Purchasing Officer
Associate V.P. Human Resource Officer
Compensation Manager / H.R. Officer
Director Housing Residence / Shelter Officer
Health and Medical Officer - if needed (appointed by Student Affairs)
Dining Services Officer
Executive Director Communications Officer
Director of Media Relations Officer
Telecommunications Manager Officer
Information Technology Officer
Emergency Planning Committee Members
Davis campus representative - if needed

Outside Agencies
Red Cross
Public Health Department
Amateur Radio Emergency Services (ARES)
Ogden Fire & EMS
Utah Power
Questar
Others as needed

 

 

Function	Primary Responsibility	Secondary Responsibility
Alert and Notification	Police, Administrative Services Personnel, Dispatch	Departments with EOC representatives
Building & Utility Damage	Facilities Management, Building Safety Coordinators	Facilities Management, Police, Responsible outside agencies
Communications	University Communications Facilities Management Police Department	CERT, ARES
Computer Support	Information Technology	Outside community agencies
Criminal Event	Police	Mutual Aid Agencies, Responsible outside agencies
Crowd Management	Police	Mutual Aid Agencies
Damage Assessment	Facilities Management Police Department	Fire Marshal Building Safety Coordinators
Debris Management	Facilities Management	Outside community agencies
Record Keeping	Academic Affairs	Finance, Human Resource
Emergency Medical / Mass Casualty	Police Department	Mutual Aid Agencies
Employee Welfare	Human Resources	Health Center
Environmental Issues	EH&S	Weber County Health Department
Evacuation	Building Safety Coordinators, Police	Fire Marshal
Finance	Accounting Services	Payroll
Fire	Fire Marshal	Mutual Aid agencies
Flood/Heavy Rains	Police	Facilities Management
Hazardous Materials Response	EH&S, Fire Marshal	Mutual Aid Agencies, Police Department
Insurance and FEMA Documentation	Accounting Services	Risk Management
IT support	Information Technology
Legal	Legal Counsel	Presidents Council
Map Procurement	Parking, Printing Services	Parking, Multi-Media Services
Mass Care / Sheltering	Police Department, Red Cross, Housing, Food Services	Mutual Aid agencies, Health Center, Housing, CERT Teams
Mental Health	University Counseling Services	Weber County Health Department
Protective Actions	Police Department	Weber County Sheriffs
Public Health	E H&S	Weber County Health
Public Information/Media	University Communications	Media Relations
Search & Rescue	Mutual Aid Agencies, CERT Teams	Weber County Search & Rescue
Severe Winter Weather	Police, Facilities Management	Police, Responsible outside agencies
Special Needs Individuals	Disability Services	Student Affairs, Human Resource
Student Welfare	Student Affairs	Health Center, Counseling Services
Telecommunications	Telecommunications	Outside community agencies
Tornado	Facilities Management, Police	Mutual Aid agencies
Transportation	Shuttle Bus	UTA, Local School Districts
Utility Disruption	Emergency Management	Responsible outside agencies
Volunteer Management	Human Resources	Student Affairs, CERT
Water Supply/Contaminated (non-terrorist)	Facilities Management	Environmental Health and Safety Weber County Health Department Police Department
Water Supply/ Loss	Facilities Management	Responsible community agencies

 

 

Davis Campus:
Davis campus EOC will be located on the first floor of the building
EOC Policy / Coordination Groups:
Will be staffed by Davis campus representatives with Ogden campus representatives as backup for emergency operations

Outside Agencies
Red Cross
Davis County Public Health Department
Layton City Police / EMS
Amateur Radio Emergency Services (ARES)
Utah Power
Questar
Others as needed