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PPM 5-5, Tuition and Course Fees |
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Responsible Office: Vice President for Administrative Services |
1.0 PURPOSE
This policy governs the creation of tuition and course fees.
2.0 REFERENCES
2.1 PPM 1-10, Administrative Standing Committees
2.2 PPM 6-8, Student Fee Philosophy
3.0 POLICY
3.1 General.
3.1.1 Tuition, fees, deposits, fines, and refunds are established by the President consistent with state law and Utah Board of Higher Education policy (as required by law).
3.1.2 All tuition, fees, deposits, fines, refunds, and regulations shall be published in University catalogs, publications, or web resources.
3.1.3 Tuition is established and general student fees are approved by the Utah Board of Higher Education. General student fees are used to provide support for student services and activities, capital construction and renovations, and programs for student enrichment. (See PPM 6-8.) Other fees (e.g., developmental fees and specific course fees) may be instituted by the University.
3.1.4 Eleven (11) through eighteen (18) undergraduate or graduate credit hours per semester are included in the tuition plateau for tuition calculation purposes.
3.1.5 Nineteen (19) or more credit hours per semester shall constitute an overload for tuition purposes. Students enrolled for nineteen (19) or more credit hours will be assessed tuition on an increasing scale for each additional credit hour above the full load amount.
3.1.6 Tuition and fees listed in the University catalog and course schedules are subject to change without notice. Any exceptions to the payment schedule must be with the approval of the President or the President's designee.
3.1.7 Course fees may be established, following the procedures and principles described in section 4.1 below, for specific courses in order to cover the costs of equipment replacement and maintenance, consumable materials, or to meet specific regulatory requirements. Income from such fees is restricted to use in the course generating the fee and may not be used to supplement general departmental budgets. These rules governing course fees do not apply to continuing education or self-supporting courses.
3.1.8 Students are responsible for payment of tuition and fees according to the payment deadlines for each semester. Each student is obligated to pay tuition and fees when they enroll in a course. Courses are not purged by the University for non-payment or non-attendance. Unpaid student accounts will be assessed a late payment fee, interest, and collection fees.
3.1.9 The University reserves the right to administratively withdraw a student from a current semester if a student has an unpaid tuition and fee balance from a prior semester or if the student provides a dishonored check or other uncollectible payment to pay for tuition and fees. The prior semester courses will not be dropped or withdrawn.
3.2 Procedures.
3.2.1 Tuition, fees, deposits, and other charges are to be paid to the cashier according to deadlines published in University catalogs, publications or web resources. Official receipts are to be issued to the student and must be presented before refunds are to be made, except in those instances where other authorization is to be made.
3.2.2 The schedule for refund of tuition and fees appears in the University catalog and in University catalogs, publications, or web resources. Exceptions to the refund schedule shall be made only under extenuating circumstances and upon approval of the President or the President's designee. No refund will be granted to students who are requested to withdraw from the University.
3.2.3 Students requiring developmental coursework may be charged an additional fee for each course. In such cases, the fee will be assessed per credit hour of instruction.
4.1 Course Fees.
4.1.2 Policy. Course fees are to be used for direct costs essential for the outcomes of a particular course that go beyond the normal expectation of University support. Course fees must be used to provide benefits for the students enrolled in the course for which the fees are charged. Course fees shall not be used to replace funds which are a normal part of departmental budgets or instructional services except for special instructional arrangements such as private music, aviation, clinical and tutor arrangements. Course fees must not be used to pay for materials that can be purchased directly by students through the University stores or other approved University vendors unless an exception to this rule is documented and reviewed periodically by the Course Fee Committee. With the exception of equipment replaced on a rotating schedule, course fees shall be used each semester for the benefit of the students who paid the fees and be based on the cost of the activity or service for which the fee is levied. Department chairs and deans are responsible for adherence to these allocation guidelines and tracking and accounting for course fees so they are auditable.
4.1.3 Procedure.
4.1.3.1 Proposals for course fees must be submitted to the Course Fee Committee by departments using the Course Fee Application created by the Course Fee Committee. Prior to consideration by the Course Fee Committee, the application must receive approval from the department chair, the college’s Course Fee Committee representative, and the college dean. The request must include reasons for the request, the specific course or courses for which the fee is being requested, how the fee is going to be used, including a proposed statement to be included in the course syllabus explaining what the course fees will be used for, the suggested amount of the fee, and costs estimates for all of the items covered by the fees, including consumable items and annualized replacement costs for equipment and other non-consumable items.
4.1.3.2 The Course Fee Committee is a University administrative standing committee (see PPM 1-10) appointed by the Provost's office to review and make recommendations to the President. No course fee may be imposed without President council approval. The Committee shall consist of the following employees each appointed for a three-year staggered term: seven faculty members (one from each academic college); and three administrators, one of whom will be a college dean, one administrator from Student Access and Success, and one person from Accounting Services, and one student appointed annually by the 91¶ÌÊÓƵSA.
4.1.3.3 Only departments who have had fee requests approved are authorized to collect course fees. Information about the fee, including the amount of the fee and its purpose, shall appear along with the course listing in the course schedule. Fees may not be charged unless they appear in the course schedule.
4.1.3.4 All course fees which have been approved as a result of this policy must be paid directly to the cashier. The receipt of payment is evidence that the payee may attend the course on which the fee was imposed. Refunds of course fees will be made based upon the same percentages as the tuition and course fees refund schedule
4.1.3.5 Monies collected from course fees will go into specific accounts established for that purpose. Monies may not be moved from these accounts into any other accounts with the exception of course fees assessed for developmental courses. The Internal Audit department will evaluate course fee amounts, account balances, and appropriateness as per this policy and applicable law or policy.
4.1.3.6 The Course Fee Committee will establish a review process for course fees and will give timely notice to all colleges/departments regarding the process. The committee shall ensure that course fees and program fees are justifiable, reasonable, and necessary for the specific course or program for which they are proposed and meet the general principles of this policy, with exceptions reviewed and documented. Departments that do not submit renewal information within the designated review timeframe will have their course fee(s) removed. The noncompliant department can apply for a reinstatement of their fee after one calendar year. Course fees are generally approved for a three-year period, ending with the summer semester. Any change in an already approved fee during the third-year approval period requires submission of a new application. Fees may not be raised during this third-year period without reapplication to the Course Fee Committee and approval by the President. The President shall at least annually review the recommendations of the committee for requests to establish, revise, or repeal course and program fees.
Revision History
Creation Date: 8-17-78
Amended: 3-8-14; 9-19-24