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• Original receipt is attached to the petty cash voucher.
• Expenditure is for a legitimate university purpose.
• Information on the petty cash voucher matches the receipt.
• Voucher is not used for personal services.
• Reimbursement amount does not exceed the $75 petty cash limit.
• Voucher is properly signed by account administrator. (If the person receiving reimbursement and the account administrator are the same person, a supervisor must sign the voucher.)
• Food purchase must be for a legitimate University purpose.
• Cost code is stamped on the voucher.
• Meal reimbursement should list attendees and purpose.
• Any departmental petty cash funds appear necessary and have procedures for control and regular reconciliation.
• Avoid paying sales tax when possible.

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